Privacy Notice

1. About this Privacy Notice

This Privacy Notice explains how Job N Job (UK) Ltd collects, uses, stores and shares personal data in connection with our recruitment, staffing, talent acquisition, employer of record, HR outsourcing, mobility and consulting services.

We are committed to handling personal data lawfully, fairly and transparently. As a recruitment and talent solutions business, we process personal data relating to candidates, workers, contractors, clients, suppliers, referees, emergency contacts, website users and other business contacts.

This notice applies when you contact us, apply for a role, submit a CV, are introduced to us by a client, supplier or referral source, use our website, engage with us as a client or supplier, or otherwise interact with Job N Job.

2. Who we are

Job N Job (UK) Ltd is a company registered in England and Wales.

Company number: 06747078
Registered office: 492 Great West Road, Hounslow, London TW5 0TE, United Kingdom
Email: info@jobnjob.co.uk

For the purposes of UK data protection law, Job N Job (UK) Ltd will usually act as a data controller when we decide how and why personal data is processed. In some limited cases, we may act as a processor where we process data strictly on behalf of a client under their instructions.

3. Personal data we collect

The personal data we collect depends on your relationship with us.

Candidate, worker and contractor data may include:

• Name, address, email address, telephone number and other contact details
• CV, work history, education, skills, qualifications, certifications and professional memberships
• Job preferences, salary expectations, notice period, availability and location preferences
• Right to work information, visa status and work authorisation details
• Interview notes, assessment notes, shortlist notes and consultant comments
• References and referee contact details
• Identity documents, where required for compliance or onboarding
• Payroll, tax, bank and payment details where we provide payroll, contractor, employer of record or related services
• Information about placements, assignments, contracts and work history with our clients
• Correspondence with us by email, telephone, messaging platforms or other communication channels

Client and business contact data may include:

• Name, job title, employer, work email address and telephone number
• Business address and company details
• Hiring requirements, role briefs, recruitment instructions and commercial correspondence
• Records of meetings, calls, proposals, agreements and service delivery
• Supplier registration, procurement and compliance information

Supplier and partner data may include:

• Name, contact details, business details, payment details and contractual information
• Information needed for due diligence, onboarding, service delivery and payment processing

Website and enquiry data may include:

• Name, contact details and message content submitted through website enquiries or email
• Technical information such as IP address, browser type, device information and basic website usage information, where collected by necessary website systems

We do not knowingly collect more personal data than is necessary for the purpose for which it is processed.

4. How we collect personal data

We may collect personal data:

• Directly from you when you contact us, send a CV, apply for a role, attend an interview, complete onboarding documents or engage with our services
• From clients who ask us to support recruitment, staffing, consultancy or workforce requirements
• From referees, former employers, background check providers, payroll providers, umbrella companies and other relevant third parties
• From publicly available professional sources, such as LinkedIn, company websites, job boards, professional directories and public business records
• From suppliers, partners and group companies where this is relevant to service delivery
• From website enquiries and email communication

Where we collect personal data from public professional sources, we only use it where it is relevant to our recruitment or business services and where we have a lawful basis to do so.

5. Why we use personal data

We use personal data for the following purposes:

• To provide recruitment, staffing, talent acquisition, executive search, employer of record, HR outsourcing, global mobility and consulting services
• To assess suitability for roles, assignments, projects or opportunities
• To introduce candidates to clients, subject to appropriate checks and consent where required
• To manage interviews, shortlists, offers, placements, onboarding and aftercare
• To verify identity, right to work, qualifications, experience and references where required
• To manage contractor, payroll, employer of record and assignment administration
• To communicate with candidates, clients, suppliers and business contacts
• To manage client accounts, supplier relationships, contracts, invoices and payments
• To comply with legal, regulatory, tax, employment, immigration and audit requirements
• To maintain records for compliance, quality management, information security and dispute handling
• To improve our services, processes, website and client delivery
• To protect our business, systems, staff, candidates, clients and legal rights

6. Lawful basis for processing

We process personal data under one or more lawful bases under UK data protection law. These may include:

Contract

We process personal data where it is necessary to take steps before entering into a contract or to perform a contract with you, a client, contractor, supplier or worker.

Legal obligation

We process personal data where required by law, including tax, employment, company, immigration, right to work, accounting and regulatory obligations.

Legitimate interests

We process personal data where it is necessary for our legitimate business interests or those of our clients, provided those interests are not overridden by your rights and freedoms. These interests include providing recruitment services, identifying suitable candidates, managing client relationships, verifying professional information, preventing fraud, maintaining business records, improving our services and protecting our legal position.

Consent

We may rely on consent in certain circumstances, for example where we need your permission to share sensitive information, where a client specifically requires your consent for an introduction, or where the law requires consent for a particular processing activity. Where we rely on consent, you can withdraw it at any time.

7. Special category data

Special category data includes information about health, disability, racial or ethnic origin, religious or philosophical beliefs, trade union membership, genetic or biometric data, sex life or sexual orientation.

We do not normally request special category data unless it is necessary and lawful to do so. We may process this type of data where it is needed for reasonable adjustments, equality monitoring, right to work or immigration checks, legal claims, safeguarding, occupational health, employment obligations or where you have provided explicit consent.

Where we process special category data, we apply additional safeguards.

8. Criminal offence data

We may process criminal offence data only where it is lawful and necessary. This may include roles requiring background checks, regulated activity, DBS checks, client compliance requirements, safeguarding obligations or other legal or contractual requirements.

We only process this information where we have an appropriate lawful basis and safeguards in place.

9. Sharing personal data

We may share personal data with:

• Clients and prospective clients where this is necessary for recruitment, staffing, consultancy or placement purposes
• Referees, former employers and verification providers
• Payroll providers, umbrella companies, accountants, banks and payment providers
• Background screening, DBS, right to work, immigration and compliance providers
• Technology, hosting, email, CRM, applicant tracking, document storage and IT support providers
• Professional advisers, insurers, auditors and legal advisers
• Government bodies, regulators, law enforcement agencies, courts or public authorities where required
• Group companies, affiliates, delivery partners or overseas offices where this is necessary to support international recruitment, mobility or client delivery

We do not sell personal data.

10. International transfers

Job N Job works internationally and may support recruitment or client delivery across the United Kingdom, United States, Canada, United Arab Emirates, Kingdom of Saudi Arabia and other markets.

Where personal data is transferred outside the United Kingdom, we take steps to ensure appropriate safeguards are in place. This may include using approved contractual safeguards, transfer risk assessments, client or candidate instructions, or other legally recognised transfer mechanisms.

11. Data retention

We keep personal data only for as long as necessary for the purposes for which it was collected, including recruitment, placement, compliance, legal, accounting, audit and dispute handling purposes.

Retention periods may vary depending on the type of data and the relationship we have with you. In general:

• Candidate records may be kept for a reasonable period so we can consider you for current and future opportunities, unless you ask us to delete your details and we have no legal reason to keep them.
• Client and supplier records are usually kept for the duration of the relationship and for a reasonable period afterwards for legal, tax, audit and contractual purposes.
• Payroll, contractor, finance and tax records may be kept for the period required by law.
• Compliance, right to work, screening and assignment records may be kept where necessary to evidence compliance, defend legal claims or meet client and regulatory obligations.

We review retention where appropriate and securely delete, anonymise or archive personal data when it is no longer needed.

12. Security and governance

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

Our controls include access management, secure systems, confidentiality obligations, staff awareness, supplier controls and appropriate record keeping.

Job N Job operates with quality and information security governance in mind. We maintain ISO 9001 quality management certification and ISO 27001 information security certification, where applicable to our business operations and scope. These standards support our approach to process control, risk management, information security and continuous improvement.

13. Automated decision making and AI supported tools

We may use technology to support recruitment administration, search, matching, talent intelligence, workflow management or market mapping. These tools may help us organise information, identify possible matches or improve efficiency.

We do not make final recruitment, shortlist or hiring decisions by fully automated means without human involvement. Decisions about candidate suitability, shortlists, introductions and hiring recommendations remain subject to consultant review and client decision making.

14. Your rights

Subject to legal conditions, you may have the right to:

• Access your personal data
• Ask us to correct inaccurate or incomplete data
• Ask us to delete your personal data
• Ask us to restrict processing
• Object to processing based on legitimate interests
• Withdraw consent where we rely on consent
• Ask for data portability where applicable
• Complain to the Information Commissioner’s Office

To exercise your rights, contact us at info@jobnjob.co.uk.

We may need to verify your identity before responding. We will respond within the time required by law.

15. Marketing and business communications

We may contact business contacts about our services where we have a lawful basis to do so. You can ask us to stop sending marketing or business development communications at any time by contacting info@jobnjob.co.uk or using any unsubscribe method provided.

16. Cookies and website use

Our website may use cookies or similar technologies that are necessary for the website to operate. We have confirmed that the current website does not use Google Analytics, Meta Pixel, LinkedIn Insight Tag, Calendly, HubSpot, Zoho forms or other tracking tools.

If we introduce analytics, marketing pixels, embedded tools or other non essential cookies in future, we will update our Cookie Policy and, where required, ask for consent before using them.

17. Third party websites

Our website may contain links to third party websites or platforms. We are not responsible for the privacy practices, content or security of those third party websites. You should read their privacy notices before providing personal data to them.

18. Complaints

If you are concerned about how we handle your personal data, please contact us first so we can try to resolve the matter.

Email: info@jobnjob.co.uk

You also have the right to complain to the Information Commissioner’s Office.

Information Commissioner’s Office
Website: www.ico.org.uk

19. Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in our services, legal requirements or data protection practices. The updated version will be published on our website with a revised “last updated” date.